Colchester Borough Council has the legal responsibility to ensure that streets are named and properties are numbered. The authority has the power to approve or reject property addresses. Colchester Borough Council uses the Towns Improvement Clauses Act 1847 (sections 64 and 65) together with section 21 of the Public Health Act Amendment Act 1907 for the purpose of naming streets and numbering properties. This power extends to commercial property as well as domestic.
All property developments and address additions or changes within Colchester Borough are subject to the official street naming and numbering process. Maintaining a comprehensive and high standard for naming streets and numbering or naming properties is essential as it facilitates:
Proposals for street names from developers and the public are welcome for consideration. However, it is recommended, when making an application, that more than one name is put forward in case the first choice does not comply with the guidelines in this policy. It is advantageous for all suggestions for street and building names to reflect the local area or have a connection with Colchester, where possible and where it avoids duplication.
If addressing suggestions conform to this policy the new address will be formally allocated and the relevant bodies will be notified. If street naming suggestions conform to this policy and do not meet with an objection from local Ward Members or the Elected Portfolio Holder the new street and associated addresses will be formally allocated and the relevant bodies will be notified.Where street names or previous numbers have been established without reference to Colchester Borough Council, we have the authority to issue Renaming or Renumbering Orders, under section 64 of the Towns Improvement Clauses Act 1847.
In addition to complying with appropriate legislation, this policy is compliant, at the time of implementation, with the document “Data Entry Conventions and Best Practice for the National Land and Property Gazetteer” version 3.4, available from the National Land and Property Gazetteer custodians at www.nlpg.org.uk.
Towns Improvement Clauses Act 1847
Public Health Acts Amenity Act 1907
Public Health Act 1925
Section 17-19 Public Health Act 1925 - This legislation covers:
Local Government Act 2003
A local authority may charge for discretionary services. Discretionary services are those services that an authority has the power but not a duty to provide. An authority may charge where the person who receives the service has agreed to its provision and the charge must not exceed the cost of providing the service.
Therefore, the Council cannot charge for street naming services (since the duty to provide this service is not discretionary), but it can charge for elements of the naming and numbering function (which is a discretionary service) by virtue of Section 64 and 65 of the 1847 Act coupled with Section 93 of the 2003 Act.
For Street Naming and Numbering this charge covers:
These charges are to be paid prior to any changes being made. Changes made without contacting the Council will be not be officially recognised and will not be registered with the relevant services and organisations.
Details of charges for Street Naming and Numbering can be found on our website here. Fees and charges applicable for the street naming and numbering service/s will be annually reviewed during the Council’s budget setting process and publicised through the Council’s agreed communication channels including the website.
Colchester Borough Council adheres to Section 64 of The Towns Improvement Clauses Act 1847 which implies a requirement to make sure properties are numbered (or named) and marked as such. It is also Colchester Borough Council’s responsibility to make sure that the street name plates are displayed. However, if any person should destroy or deface a street name plate or display an unofficial name or number on their property, then that person shall be liable to a fine under the provision of Criminal Justice Act 1982.
Property developers, community groups and local residents may suggest names for new streets. These should be submitted to the Street Naming and Numbering Officer for consideration against our criteria. Consultation takes place with Ward Members, elected Portfolio Holder and the Town or Parish Council for the area. The Ward or Parish Councillors may either accept the suggestion or object to it and offer their own alternatives. Any alternative suggestion will again be checked to ensure that it meets the naming criteria. If a suggestion does not meet the naming criteria it will be rejected no matter who suggests it. Once a suitable suggestion has been selected by the Street Naming and Numbering Officer, agreement will be sought with the developer.
Where a street is created as all or part of a new development, all costs for the erection of new street name plates will be paid for by the property developer. There is a specification for the plates and their locations and the authority should be contacted for advice. Maintenance of street name plates becomes the responsibility of Colchester Borough Council only once the developer has left the site and the street has been adopted.
The following criteria will be used when naming streets:
Changing a street name or a sequence of property numbering shall be avoided, unless there is specific and sufficient reason to do so. This may come in the form of a new development in the street, or a request from the emergency services. The council will pursue alternative solutions and only change the name or numbering as a last resort. In the event that the street name or numbering needs to be changed the following steps shall be taken:
Consultation takes place with all affected rate-payers and the appropriate Ward and Parish Councillors.
A report, with evidence of the rate-payers’ approval, shall be made to the Portfolio Holder for Street Naming and Numbering, seeking their endorsement to instigate the change.
The following criteria will be used when addressing properties:
When making an application for a plot or development to be numbered, the developer must provide the following information:
Planning Application Number – Street Naming and Numbering for new development can only be administered subject to approved planning, and without this no address will be allocated.
Plans clearly showing plot numbers, location in relation to existing land and property, and the placement of front doors or primary access on each plot.
Internal layout plans, if appropriate, for development that is sub-divided at unit or floor level.
Building Regulation Number, once available, to indicate that work has commenced.
All elements of an address, with the exception of postcode and post town, are defined by Colchester Borough Council. The numbers and names assigned to property and the official names assigned to streets are the Intellectual Property of the authority.
Allocation of postcodes is managed by the Royal Mail and must be confirmed by them. Colchester Borough Council may undertake this process on the applicant’s behalf and inform the applicant and other interested parties. The authority reserves the right to complete a Street Naming and Numbering application without the provision of postcode or post town information. The maintenance of postcode information, and any future change to individual postcodes or postcode sectors, is the responsibility of the Royal Mail. Colchester Borough Council accepts no responsibility or liability for omission of postcode or post town information, nor for any failure of services arising from this omission.
The policy will be reviewed on an annual basis and updated as necessary at these reviews.
For further information about Street Naming and Numbering please write to Street naming, Colchester Borough Council, Rowan House, 33 Sheepen Road, Colchester, CO3 3WG or email email@example.com.
|Purpose:||To specify how the Council fulfils its street naming and numbering duties|
|Final date:||14 October 2021|
|To be reviewed:||October 2022|