Planning Inspectorate Privacy Notice Amendment for Local Plan Examinations

This notice is supplemental to (and amends) the Planning Inspectorate Local Plan Privacy Notice. These notices fully set out how we handle your personal information and should be read together. The Local Plan Privacy Notice can be found here:

The Local Plan Examination is undertaken by the Planning Inspectorate and the following Privacy Notice is required to fulfil the Planning Inspectorate’s Data Protection obligations, in relation to the Colchester Local Plan Examination.

Handling your personal information

Your privacy is important to us. The points below explaining the personal data that we will be processing specifically for a Hosted Virtual Hearing.

That when joining a Virtual Hearing, regardless of who is hosting, on certain digital devices or by phone, other parties may be able to see the email address or phone number that you use to join the event.

There are some well established methods that you can use to avoid the un-intended disclosure of your personal information. For the purposes of this event and the Local Plan Examination, the Planning Inspectorate and the Local Planning Authority are joint controllers of your personal data because we jointly determine the purposes and means of processing.

What will be collected?

  • Display Name
  • A video or audio recording of the event will be processed by the Local Planning Authority (LPA) for this specific event

How is it collected?

This information has been provided to you via the hosting Local Planning Authority’s Privacy Notice which explains the collection of data and relevant contractual third-party arrangements for Virtual Events.

The LPA will be hosting the event using Microsoft Teams as a platform to hold the hearings and they will be live streaming the event on the day. Please see the LPA’s separate Privacy Notice.

What metadata will be taken from joining?

No metadata will be collected by the Planning Inspectorate. Please see the Authority’s Privacy Notice.

Where will it be stored?

This will be stored by the LPA in accordance with their Privacy Notice.


The Planning Inspectorate does not use any of its own technology or storage for the creation and presentation, or collection of cookies or web-beacon analytics for these hosted events. These will not be collected by the Planning Inspectorate during this event.

Third party recordings for events not hosted by the Planning Inspectorate

The Planning Inspectorate works with Local Planning Authorities and other parties.

If these parties record/live stream these events/hearings then this will be covered within their Privacy Notice.

The Planning Inspectorate may receive a copy of any such recording for processing which will be governed within relevant data sharing agreements for Joint Controllers, however, the third parties will remain responsible for the recordings/live streaming

Recordings/live streaming for non-Inspectorate organisations

There are some events where applicant/appellants may organise recording and/or Live Streaming of an event.

In this instance the Planning Inspectorate is not involved in any aspect of the recording or Live Stream.

The Planning Inspectorate may receive a copy of any output however the Data Controller will remain the party that organised the recording/live stream.

Page last reviewed: 29 November 2022


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