Local Development Plan privacy notice

This Privacy Notice should be read in conjunction with Colchester City Council’s Privacy Policy.

When you make a comment on the Local Development Plan we need to process some of your personal information.

Information collected

When you make a comment or objection to a Development Plan consultation we will ask for 

• your name
• address
• contact details

Some of this information will be made available to the public such as your name, however we will not publish your address or contact details.

Agencies we might share your information with

We consult widely depending on the scale and complexity of the Development Plan and may share your information with the following:

• Colchester City Council
• Neighbourhood Planning Groups
• Parish Council

The purpose and lawful basis for processing

The lawful basis for the processing of your personal data is legal obligation. The requirement to consult statutory consultees on the Development Plan are contained in the Town and Country Planning (Local Planning) (England) Regulations 2012 and The Neighbourhood Planning Regulation 2012.

Length of time we keep your information

As data related to Statutory Planning Policy consultations forms part of the public record, it will be retained for 15 years before it is archived/stored permanently. Anyone registered on 
the Local Plan Consultation database without a logged representation will automatically be requested to confirm their wish to remain on the database periodically, and records will no longer be retained where they do not opt in.

How we protect and store your personal data 

We take the confidentiality of personal information very seriously and use recognised security and access controls to protect your information from unauthorised access, loss, misuse, alteration or corruption. We have procedures and processes in place to ensure that your personal information is managed appropriately.

Your information may be held outside of the UK. Where this is the case, we ensure that additional measures are in place to protect your data and to ensure that we continue to comply with data protection requirements.

Updates to this privacy notice 

We will continually review and update this privacy notice to reflect changes in our processes and procedures, as well as to comply with changes in the law. When such changes occur, we 
will revise the "last updated" date at the bottom of this notice. We encourage you to periodically review this notice and to be informed of how Colchester City Council is protecting your information.