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Environmental Protection privacy notice

Information collected

  • Name
  • Address
  • Telephone number
  • Email address

Agencies we might share your information with

  • Police
  • Social Services
  • Community Mental Health Teams
  • Housing Providers
  • University of Essex
  • Environment Agency
  • Anglian Water

Purpose for processing

The Council has a requirement to process the above information for the investigation of complaints under the Environmental Protection Act 1990 and other legislation and regulations such as the Anti-Social Behaviour Crime and Policing Act 2014. We only request the minimum amount of information and ensure that is it stored securely in Civica or Northgate - Assure (the services new IT software management system). It expected that once the transfer of data to for all relevant Council services from Civica to Northgate is complete all data for Environmental Protection will be held on Northgate – Assure.

Length of time we keep your information

We will keep the information you supply for an Environmental Permit indefinitely or until a license has been revoked (if applicable). In terms of Environmental Protection we currently have files dating back to 2001 being stored in Civica. You have the right to contact us and ask for your information to be removed where there is no obligation or statutory requirement for it to be kept. You can exercise this right by contacting Environmental.ProtectionTeam@colchester.gov.uk

Updates to this privacy notice

We will continually review and update this privacy notice to reflect changes in our processes and procedures, as well as to comply with changes in the law. When such changes occur, we will revise the "last reviewed" date on this notice. We encourage you to periodically review this notice and to be informed of how we are protecting your information. 

Page last reviewed: 30 October 2020

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