Anti Social Behaviour Case Reviews privacy notice

This Privacy Notice should be read in conjunction with Colchester City Council’s Privacy Policy. 

This Privacy Notice sets out what personal data we will use, how we will use it, and why we need to in respect of Anti-Social Behavior Case Reviews. We collect your personal data in order to carry out our duties under 'The Anti-social Behaviour, Crime and Policing Act 2014'. The Anti-Social Behaviour Case Review, also known as a Community Trigger Case Review, gives victims of persistent anti-social behaviour the right to request a case review where a local threshold is met. 

Agencies, including local authorities, the police, local health teams, and registered providers of social housing, have a legal duty, under 'The Anti-social Behaviour, Crime and Policing Act 2014', to carry out a case review when someone requests one and their case meets a locally defined threshold. 

Information collected 

We collect and process personal data that you provide to us which may include: 

• Name 
• Address 
• Email Address 
• Contact number 
• Date of birth 
• Image  

Categories of special category data collected if relevant to the case: 

• Criminal proceedings / record 
• Gender status 
• Physical / mental health 
• Possibility of race / ethnic origin 
• Possibility of religious or philosophical belief if relevant to the case 

Agencies we may share your data with 

Whilst working with you, we may share your information with some of the following third parties:  

• police 
• local health teams 
• registered providers of social housing as required by 'The Anti-social Behaviour, Crime and Policing Act 2014'

The purpose and lawful basis for processing 

The lawful basis for the processing of your personal data is GDPR Article 6(1)(e) - public task. Colchester City Council requires the above information to comply with the The Anti-social Behaviour, Crime and Policing Act 2014. We only require the minimum amount of information and ensure that it is stored securely.  

When we collect you ‘special categories of personal data’, (such as health) we rely on the following legal bases under GDPR Article 9 (2) (G) Reasons of substantial public interest (with a basis in law) 

How long will we keep your personal data? 

We will only hold your personal data for as long as necessary and in line with our retention schedules. 

How we protect and store your personal data  

We take the confidentiality of personal information very seriously and use recognised security and access controls to protect your information from unauthorised access, loss, misuse, alteration or corruption. We have procedures and processes in place to ensure that your personal information is managed appropriately. 

Your information may be held outside of the UK.  Where this is the case, we ensure that additional measures are in place to protect your data and to ensure that we continue to comply with data protection requirements.  

We use cloud providers and online application providers to help us run our business.  Therefore the use of some of our systems may include the transfer of your personal data to other countries. Your data will only be transferred to other countries which have adequate provision in place to protect personal data to an equivalent level as personal data held in the UK. 

Updates to this privacy notice 

We will continually review and update this privacy notice to reflect changes in our processes and procedures, as well as to comply with changes in the law. When such changes occur, we will revise the 'last updated' date on this notice. We encourage you to periodically review this notice and to be informed of how we are protecting your information.