Accident records

Insurance Claims

We will collect information relating to insurance claims made by or against Colchester City Council, Colchester Borough Homes, and Colchester Commercial Holdings Ltd.

Information Collected:

• Name
• Address
• Email Address
• Telephone Contact Details
• Date of birth
• National Insurance Number
• NHS Number
• Payroll Information
• Image

Categories of special category data collected if relevant to the case:

• Criminal Proceedings
• Physical / Mental Health Data

We will also collect the information of any child relating to a claim.

Agencies we may share your data with:

• Insurance Companies
• Solicitors

The purpose and lawful basis for processing:

The lawful basis for the processing of your personal data is legal obligation GDPR Article 6 (1)(c). Colchester City Council requires the above information to comply with our insurers. We only request the minimum amount of information and ensure that it is stored securely.

When we collect your ‘special categories of personal data’, (such as health) we rely on the following legal bases under GDPR Article 9(2) (G):

• (f) processing is necessary for the establishment, exercise, or defence of legal claims or whenever courts are acting in their judicial capacity

How long will we keep your personal data?

We hold records of insurance claims permanently. Anybody under the age of 18 can issue a claim for injury 3 years after their 18th birthday (21 years of age). For claims involving adults after 10 years, the claim is anonymized. Colchester City Council will only hold your personal data for as long as necessary and in line with our retention schedules.

Legal Files

As legal representatives of the council, we are instructed by its various departments to take certain legal action on their behalf. This could be for a variety of matters including issuing court proceedings or acting for the council in the sale of property, among others.

Information Collected:

• Name
• Address
• Email Address
• Telephone Contact Details
• Date of birth

Categories of special category data collected if relevant to the case:

• Criminal Proceedings
• Criminal Record
• Physical / Mental Health Data
• Racial or Ethnic Origin

Agencies we may share your data with:

• Court and Tribunal Services
• Other Council Services
• Legal Representatives of Other Parties
• Barristers and External Solicitors acting for the council
• The Police and other crime enforcement agencies
• Other Public Authorities (such as schools, the NHS, other councils, or other government departments such as HMRC, HM Land Registry, or DWP)
• Mediation Services

The purpose and lawful basis for processing:

The lawful basis for the processing of your personal data is legal obligation GDPR Article 6 (1)(c). Colchester City Council requires the above information to comply with our insurers. We only request the minimum amount of information and ensure that it is stored securely.

When we collect your ‘special categories of personal data’, (such as health) we rely on the following legal bases under GDPR Article 9(2) (G):

• (f) processing is necessary for the establishment, exercise, or defence of legal claims or whenever courts are acting in their judicial capacity

How long will we keep your personal data?

We retain information relating to legal files for 25 years from the date the case is closed. We will only hold your personal data for as long as necessary and in line with our retention schedules.