The Annual Canvass 2019

Each year we write to all households to ensure everybody who is eligible to vote is registered and that our records are correct.


  • When will the annual canvass take place?
  • What is the annual canvass form?
  • What do I need to do?
  • When do I need to reply?

When will the Annual Canvass Take Place?

  • Annual Canvass form/Household Enquiry forms are delivered in August 2019
  • Colchester Borough Council publishes the revised Register on 1st December 2019

What is the Annual Canvass Form?

It is a household enquiry form (HEF) and will be addressed to ‘the occupier’.  It helps to identify and confirm the elector details that we hold on our records.  The HEF is not a registration form but it allows residents to inform electoral services of all persons in the household to include details of:

  • Anyone who has moved out and no longer lives in the property
  • New residents living in the property
  • Any corrections or changes to the details we hold
  • People who are 17 and eligible to vote the following year
  • Students in University can be included at this address and where they reside in University as well

Even if there are no changes you must still reply and confirm all details shown are correct

What do I need to do?

You need to confirm that all the details on the form are correct or amend them accordingly.

Anyone in the household can respond to the form. Your form is unique to your property and shows individual details held on our register. To respond, you need your security codes printed on the front of your HEF – Part one and Part two. Please remember that the quickest and most efficient way of completing this form is online:

Online Form

If you are unable to use the online service, then the following options are available.

If there are no changes to report:

  • Call freephone 0800 197 9871 or Text NOCHANGE with both security codes to 80212 (charges may apply)

If there are changes to report:

  • Please complete the form by hand and return using the pre paid envelope enclosed.

Please note the form has a section for telephone and email details. This is not compulsory to complete. We ask for this optional information just in case the team need to contact you to clarify any queries.

When do I need to reply?

As soon as possible and within 7 days of you receiving your Annual Canvass form/HEF.  This will prevent the need for a Canvasser to call to your property or for Reminder forms to be sent to you.

What happens if I don’t reply?

You will receive a household call from our canvassers and further reminders.  If you do not reply it may affect your right to vote.

What happens next?

Depending on how you have completed your form we may take further action. By confirming your details remain the same, we will not write to you again as part of the Canvass. If residents have moved out we will amend our records. If new people move into the property and appear eligible to vote we will send them an “Invitation to register” or they can register online by clicking here.

Thank you for your help and assistance.

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