Disproportionate burden assessment for the Tenant Alterations Policy

Scope

The policy sets out our approach on allowing tenants to carry out alterations to our properties. It also covers the approach to unauthorised tenant alterations.

Publishing the policy is important in meeting our commitment to be open and transparent with our tenants and leaseholders.

Benefits of creating an accessible version

The benefits of creating a HTML version of this PDF would be:

• a fully accessible version for all users to access
• an easily searchable and indexable version

Burden placed on the organisation

It would take a disproportionate amount of a content designer's time to create an HTML version of this PDF.

Contributing factors

• Interest in the document will be limited to tenants and often will only be referred to if they are not satisfied with the response to a tenant alteration request.
• We have never received a request for an accessible version of the document and will continue to assist with accessible versions on request.
• There was a need to publish the latest version of the document quickly as the published document was out of date.

Assessment

Taking everything into consideration, the estimated effort involved in creating a HTML version, along with the relatively low estimated demand, we have concluded that the work involved would be a poor use of staff time. This represents a disproportionate burden on the organisation.

If you need any of the information from the PDF provided in another format, contact client.services@colchester.gov.uk.