Disproportionate burden assessment for the Constitution

Scope

There is a legal requirement to publish the Council's Constitution on the Colchester Council website.

Benefits of creating an accessible version

The benefits of creating an HTML version of this PDF would be:

• a fully accessible version for all users to access
• an easily searchable and indexable version 

Burden placed on the organisation  

The Constitution is made up of multiple discrete polices and procedure rules which change regularly. We have never received a request for an accessible version of the document.
We have estimated that it would take around 3 weeks of a content designer's time to create a HTML version of these PDFs. 

Contributing factors

Other factors relevant to this decision are:

• The cost and time of changing the whole of the Constitution into an accessible format would be outweighed by the numbers of members of the public who would require access to it.

Assessment

Where practicable those parts of the Constitution have already been made into a webpage. Those areas which comprised procedure rules and polices will need to be continued to be uploaded in PDF format.

View PDFs for the Constitution 

If you need any of the information from the PDFs provided in another format, contact andrew.weavers@colchester.gov.uk.