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Temporary Events Notice Licence

A Temporary Event Notice is required if you intend to carry out a licensable activity on unlicensed premises or wish to operate outside the terms of your existing premises licence or club premises licence. These activities are: The sale or supply of alcohol, Regulated entertainment (i.e. music, singing or dancing) and Provisions of late night refreshment (hot food or drink between the hours of 11pm and 5am)

       Licence 
     Summary

Please note:- A Temporary Event Notice does not relieve the premises user from any requirements under planning law for appropriate planning permission where it is required. The Temporary Event Notice must not breach any planning conditions.

The criteria for Temporary Events are as follows:

  • You must be 18 years or older to apply for a Temporary Event Notice
  • Up to 15 Temporary Events may be held at any one premises in any given calendar year.
  • Any one event may not last more than 168 hours.
  • There must be a minimum period of 24 hours between two separate events.
  • There is a maximum of 21 days combined total for all events in any one calendar year.
  • The holder of a personal licence may apply for up to 50 Temporary events in any one calendar year (subject to no more than 15 being at the same premise). Only 10 of these notices may be late temporary event notices.
  • A person who does not hold a personal licence may apply for a maximum of five Temporary Events in any one calendar year, two of which may be late temporary event notices.
  • The maximum capacity for any Temporary Event is 499 persons at any one given time (for example: 1,000 people could attend over the period of the event, although numbers would need to be controlled to ensure that there were no more than 499 people at any given time.
  • A Temporary Event Notice would be needed to facilitate any one or any combination of licensable Events (these being the sale of alcohol, late night refreshment and regulated entertainment.
  • In the case of a Temporary Event Notice that is submitted as a late Temporary Event Notice, all relevant authorities must receive the correct application no later than five working days, but no earlier than nine working days before the start of the event.

The "premises user" (event organiser) must also serve a copy of the Notice on the Police no later than ten working days before the event. If the event is taking place within the Colchester Borough, this must be sent to the following address:

Licensing Unit (Alcohol), Essex Police, Blyths Meadow, Braintree, Essex CM7 3DJ

or emailed to licensing.applications@essex.pnn.police.uk

If you apply online, this happens automatically.

If the event is taking place at a site or premises which borders other boroughs and/or districts, it is the applicant's responsibility to also serve copies of the Temporary Event Notice on the relevant Licensing Authorities and Police.

 
Eligibility Criteria

Any licensed activities must be carried out as detailed in the Notice.

The Notice must be submitted to Colchester Borough Council in a specific format (ideally using our online application system or by completing our prescribed TEN Application Form below)

If the Notices are sent by post, please allow enough time for it to arrive. It is strongly advised that proof of postage is obtained which demonstrates clearly the date of posting of the Notices.

If there is an objection to a TEN, a hearing of the licensing committee must be held no later than 24 hours before the event, unless all parties agree that a formal hearing is unnecessary. The committee can approve the notice, add conditions to the notice or reject the notice.

 
Fee

pdf icon Current Licensing Fees and Charges [166kb]

 
    Regulation
    Summary

Summary of the regulation relating to Temporary Event Notices

 
Application Evaluation Process

A TEN must be submitted to Colchester Borough Council at least ten working days before the event, together with the fee, with the exception of a late TEN explained above.

Colchester Borough Council will acknowledge receipt of the Notice by giving an acknowledgement to the premises user before the end of the first working day it was received, or before the end of the second working day if the Notice is received on a non-working day.

Unless an application has been submitted online, the premises user must also send the Notice to the Chief Officer of the local police department no later than ten working days before the event period.

If the Chief Police Officer who receives the Notice believes that the event would undermine the crime prevention objective, they can serve an Objection Notice on the Council and the premises user. This Notice must be served within three working days of  the Police receiving the TEN.

If an Objection Notice is served, Colchester Borough Council must hold a Hearing to determine the Temporary Event Notice. The Council may issue a Counter Notice if it considers it necessary for the promotion of crime prevention objective. A decision must be made at least 24 hours before the beginning of the event.

A Police Chief may modify the TEN with the consent of the applicant. In such a case an Objection Notice will be deemed to have been withdrawn.

Counter Notices may be provided by Colchester Borough Council if the number of permitted TENs has been exceeded.

 

  Target  
Completion 

Period

The target completion period for a TEN application is ten working days; with the exception of a late TEN 
     Will Tacit
     Consent   
       apply?
Yes. If Colchester Borough Council does not respond to an notification within the target completion period shown above (or following an extension), the authorisation will be deemed to have been granted tacitly unless different arrangements are in place that are justified by an Overriding Reason of Public Interest. 
    Apply and
   Pay Online
 Apply Online 
     Apply via
    post

pdf icon Temporary Event Notice Application forms in PDF format [115kb] which can be downloaded, printed and completed.

Application forms are also available from Colchester Central Library and Community Hub or by contacting us using the details below.

 
Failed
  Application  
 Redress

Please contact Colchester Borough Council in the first instance.

If a Counter Notice is given in relation to an Objection Notice, the premises user may appeal against the decision. Appeals must be made to the local Magistrates' Court within 21 days. An appeal may not be brought later than five working days from the day of the planned event.

 
Licence Holder RedressPlease contact Colchester Borough Council in the first instance. 
   Consumer
   Complaint

We would always advise that in the event of a complaint the first contact is made with the trader by you - preferably in the form of a letter (with proof of delivery). If that has not worked, and you are located in the UK, Consumer rights - GOV.UK will give you advice. From outside the UK contact the UK European Consumer Centre.

 

Other 
Redress

If Colchester Borough Council decides not to issue a Counter Notice in relation to an Objection Notice the Chief Police Officer can appeal the decision. Appeals must be made to the local Magistrates' Court within 21 days. An appeal may not be brought later than five working days from the day of the planned event.

 
Trade  
 Associations

National Outdoor Events Association (NDEA)
Society of Event Organisers (SEO)
Event Supplier and Services Association (ESSA)
TSNN Online Directory